✨ What you’ll be working on

PermitFlow is hiring Administrative Assistants to support U.S. construction permitting operations remotely.

This role focuses on permit research, application preparation, municipal coordination, and documentation to help accelerate housing, clean energy, and infrastructure projects across the United States.

You’ll work with a global team of 100+ Operations Admins supporting construction companies with permit workflows across multiple states.

Important: You must be available during US business hours (9 AM – 5 PM EST).

Work Type: Full Time — Remote (Virtual Admin / Operations)
Department: Virtual Admin
Pay Range: $3.50 – $7.00 per hour (location dependent)

This role is ideal for candidates experienced in administrative support, documentation, research, and government portal coordination.

What You’ll Do

• Conduct permit research and document municipal requirements
• Prepare and submit permit applications through city and county portals
• Coordinate with U.S. municipalities via phone and email
• Track application statuses and follow up proactively
• Complete permit forms and compile required documentation
• Maintain organized project documentation and updates
• Work closely with Operations Leads on priorities
• Handle municipal correspondence and verify submission details

Work From Home Requirements

• Fast and reliable internet (backup recommended)
• Laptop/Desktop with 8GB RAM minimum and Intel i5 or equivalent
• Quality webcam for Zoom meetings
• Noise-cancelling microphone
• Comfortable using online portals, PDFs, and project tools

Requirements

• Proven experience as an Administrative Assistant or Operations Assistant
• Excellent English communication skills (written and verbal)
• Strong organizational and documentation abilities
• Comfortable calling government offices and sending emails
• Familiar with MS Office and digital tools
• Detail-oriented with strong data entry accuracy
• Able to work independently during US time zones

Skills That Help

• Experience with government portals or compliance documentation
• Research skills and ability to interpret requirements
• Multi-project management ability
• Experience in operations, virtual assistance, or back-office roles

Why This Role Is Great for Remote Job Seekers

This is a stable, long-term remote administrative role supporting real U.S. construction projects.

You’ll receive structured training, ongoing mentorship, and work with a large international operations team using modern tools and AI-powered workflows.

If you’re looking for a serious remote job with real responsibility, this is it.

About PermitFlow

PermitFlow is an AI-driven construction operations company helping builders navigate permitting, licensing, inspections, and compliance across the U.S.

Backed by investors like Accel, Kleiner Perkins, Y Combinator, and Initialized, PermitFlow supports over $20B in development projects and is redefining how America builds.